If your business is like many, you might send out paper invoices to your customers. In the past, this way the best — and only — way of invoicing your clients. However, nowadays you have paperless options, such as sending them through email. These are a few reasons why your business should consider taking steps to eliminate paper invoices.
1. Cut Down on Costs
First of all, you should consider how much money your business can save by taking this step. For example, your business might currently spend a lot of money on printers, printer paper, ink for your printers and more. By going paperless, you can reduce or eliminate a lot of these costs.
2. Save Time
Preparing, printing and mailing out paper invoices can be incredibly time-consuming. If you have the right software program to help you with online invoicing, you can get the job done a whole lot more quickly. This can leave you and your employees with more time to dedicate to other important things.
3. Make Bookkeeping Easier for Your Business
Keeping up with paid and unpaid invoices is a critical part of bookkeeping for any business. This can be incredibly time-consuming, and even if you have dedicated bookkeeping staff members on your staff, they might be spending a lot of time working on these matters. With the right invoicing program, you can make bookkeeping easy and can help eliminate human errors.
4. Make Positive Changes for the Environment
Paper waste can have a huge effect on the environment. Chances are good that your business is wasting more paper than you think by sending out paper invoices, and if you’d like to do what you can to preserve the environment, then switching over to paperless invoices can be a smart choice.
5. Make Things More Convenient for Customers
A lot of customers check their emails constantly throughout the day on their smartphones or work computers. By sending out email invoices to them and providing easy links to make payments, you can make things a whole lot more convenient for them.
6. Prevent Invoices from Getting Thrown Away
Even though a lot of companies are moving to online advertising, the truth is that people still receive a lot of junk mail on a daily basis. The good thing about sending out online invoices is that you can help prevent your invoices from accidentally being thrown away by customers who might get your mail confused with junk mail.
As you can probably see, if your business currently relies on paper invoices, you might want to consider phasing them out. Then, you can enjoy these six benefits and more.